Committees

Committee Descriptions 

Decorating Committee – 

• Plans the decorating of the Hallway and Cafeteria within the chosen Theme

• Works closely with the Entertainment & Food Committees for party layout  

• Builds and/or secures themed decorations 

• Sets up day before and/or day of the party

• 1 Chairperson & many volunteers needed

Entertainment Committee – 

• Plans what will happen at the party to entertain the kids (i.e., Games in the gym, Contests, Slideshow, Photo Booths)

• Contacts and secures Hypnotist, Magician and/or Caricaturist

• Contacts and secures an Entertainment Company or DJ

• 1 Chairperson & many volunteers needed

Food Committee –

• Plans food & drinks for the length of the party for students and volunteers

• Secures food & drink donations

• Secures Food Trucks and/or Caterers

• 1 Chairperson & a few volunteers needed

Senior Gifts & Raffles Committee –

• Decide how to do Senior Gifts (i.e., Gift Cards, Raffles, Prizes, etc.)

• Purchase all gifts & gift cards

• Decide how to package & organize them

• Decide how to hand out gifts to each student during the party, if doing a gift for each graduate

• 1 Chairperson & a few volunteers needed

Fundraising Committee-

• 1 Fundraising Chairperson is needed to oversee all Sub-Committees

• Corporate Sponsors & Grants Sub-Committee

  • Reaching out to Corporations for donations

  • 1-2 Volunteers Needed

• Local Fundraising Sub-Committee

• Each individual Fundraiser is run by a Senior Parent.  Sign-up with Chairperson to run one, or even a couple 😊

  • Reach out to Local Businesses for donations of money and/or items (items can be used for gifts or raffles)

• • Many Volunteers Needed

• Golf Tournament Sub-Committee

  • Organize the Tournament (i.e., Work with Venue, secure golfers, sell tee signs, etc.)

  • A few volunteers needed

Security, Fire & First Aid Committee –

• Communicate with the Police Department for a quote and secure officers for night of the party

• Communicate with the Fire Department (Chief Trommer)

• Secure a nurse (can be a parent who is a nurse, a school nurse or local EMT) for the night of the party

• Secure fencing if it’s decided that any outdoor areas will be used

• 1 Chairperson only needed

Invitations/Lanyards/Itinerary Committee –

• Design the invitations & lanyards to go with party theme

• Request and organize all Senior pictures to be used on lanyards from NHS Yearbook committee

• Double check we are using preferred names for students

• Inform Senior Gifts & Raffles and Decorating of any name changes

• Secure printing for the invitations and lanyards

• Decide how lanyards will be given out to each student at the party

• Create itinerary for the evening by working with all other committees, and then the school to have it shown on school tv screens in hallway during the event

*Chairpersons communicate with Board Members regularly, keep attendance at break-out meetings and keep a running list of every donor & donation for end of year Thank You ads*

*** The Executive Board has the authority to reallocate funds at the expense of another committee, if necessary.

~ The Executive Board does not make any decisions related to the planning of the party.  Decisions are exclusively made by Senior Parents who are actively involved with Project Graduation.  SO PLEASE GET INVOLVED ~